If you have some time and would like to help as a trustee, we have a treasurer position available.
Outline of the role below, if you want more information or an informal chat please email admin@jerseybraintumour.com
General / monthly tasks
- Download monthly bank statement from Lloyds into Excel, annotate with how items should be bookkept, pass this to accountants for updating QuickBooks.
- Review ad hoc invoices upon receipt, circulate for approval for other trustees. Update spreadsheets to split bills across time for:
- admin (client);
- admin (non-client);
- counselling;
- client take-on;
- supervision / support;
- fund-raising.
- Pay invoices once authorised
- Standard monthly payments already authorised by the Board that can be paid without approval:
- Rent (quarterly standing order)
- Utilities (JE/JT/Airtel) – all direct debit
- AI Studio – monthly retainer only
- Review bank account for receipts & advise on donations received
- WhatsApp Group correspondence
- Provide financial input for monthly Trustee Report
- Awareness Days and Tin Collection cash is accurate
Preparation for quarterly board meetings:
- download P&L from Quickbooks & rework into more reader-friendly format
- latest bank balance
- any note-worthy receipts / donations / expenses
Year-end work:
- review whole general ledger / highlight any queries to Accountants
- review counselling / admin spreadsheets vs Quickbooks & reconcile
- prepare spreadsheet for pie-charts / inclusion in Annual Chair Report
- liaise with Accountants re timing of accounts prep vs AGM
- circulate draft accounts for comments / input
- present financials at AGM